The perfect wholesale order form template for sellers. Two styles, eight detailed sections, and a fully editable Word (DOCX) file you can personalize with your own company information, SKUs and prices, ready for catalogs and trade shows.
A professional order form keeps your wholesale deals organized, from the catalog you send to the orders you take on the spot at a trade show.
Your company name, logo, postal address, phone and email, so buyers always know how to reach you.
Space for the order ID and estimated shipping date. Use an incremental or coded ID like 170316-MGC-1 to track when and where each order was placed.
Buyer name, company, email, state tax resale number, plus billing and shipping addresses.
The heart of the form. Choose an empty table or a prefilled table with your products, each row keyed to a unique SKU, with quantity, price and total columns.
List your accepted payment options and remind buyers of lead time, minimum order, shipping and refund policy. Terms usually mirror your wholesale contract.
Blank space for any extra comments about the order, and a line for the signature of the person authorized to approve the deal.
Two ready-to-use templates in Word (DOCX) format. Drop in your logo, company details and product SKUs, and you're ready to take orders.
From a blank page to a professional, trade-show-ready order form.
Grab the free Word template and add your company name, logo, contact details and payment options.
Pick an empty or prefilled table, give every product a unique SKU, and set your prices and minimum quantities.
Send it with your catalog or print it for the trade show. Buyers fill in quantities, sign, and you're done.
New to wholesale? This walkthrough covers each part of the order form so you understand exactly why it's there.
Starting wholesale deals can be overwhelming if you're not organized. Alongside your order forms you'll usually want a line sheet of your products and a wholesale contract, the three parts of a complete wholesale catalog. Below we focus on the order form itself.
The first thing on your order form should be your company name and contact information: company logo (optional), company name, postal address, phone number and email, so customers know how to reach you.
Leave space for order-specific details: the order's ID and an estimated shipping date. For the ID you can use an incremental number system or a coded system such as 170316-MGC-1 (the first order on 16 March 2017 at the Magic trade show). Incremental tells you how many orders you've taken; coded tells you when and where each one was placed.
Blank fields to identify the buyer and their contact details: buyer's name, company name, email, state tax resale number, billing address and shipping address.
This is the most important part of the form. Make sure every product and variation has a unique SKU. A coded system makes products instantly recognizable, for example SHPL-GR-L (Shirt Plain Grey Large), SHPL-BL-L, SHPL-BK-L. Once everything has a SKU, customers can order by SKU instead of writing long descriptions.
You can offer two types of table:
The prefilled table is easier and faster for customers, they only fill in the quantity, and it avoids SKU typos. Choose the empty table if you have a lot of products, update your line sheet often, or don't need per-product minimums. And always leave a line at the end for the order's total amount.
List the payment options you offer. If you accept credit cards, leave space for the card number, expiration date and CVC.
Terms of sale are usually covered in your wholesale contract (we provide a free template there too). On the order form, briefly remind the customer of the general terms: lead-time approximation, minimum order amount, shipping policy, refund policy, and a note that prices may change without prior notice.
An empty space for any additional information or comments about this order.
Finally, a line for the signature of the person authorized to approve the deal. That's it, you're ready to create the perfect wholesale order form for your business.
Questions about this guide or wholesale order form templates in general? Email us at support@nowinstore.com.
Round out your wholesale catalog with these companion templates and guides.
Love the template? Take it further. Create digital order forms so buyers can order from your line sheet online, with SKUs, prices and totals handled for you.